Personal Assistant London Jobs 2011
Are you anticipates the needs of the business and your team?
This is an exciting opportunity to work within a world renowned commercial real estate company who work across property sales, leasing and management, facilities and project management, capital markets and consulting to name a few.
They have offices throughout the UK, with its Central London Team leading the commercial property marketing across the UK.
This is a stimulating, varied and fast-paced role that will suit a candidate already operating at a senior level. You will be pro-active, flexible and organised. The working day can be busy with conflicting priorities and sometimes short deadlines so the ideal candidate must enjoy working in a busy environment.
RESPONSIBILITIES
This role is to provide a high level of PA support to the Head of Central London Lease Consultancy on a daily basis and to provide additional support, where necessary, to the Lease Consultancy team to ensure that their and their client needs are met at all times.
- Full and complex diary management with a strong understanding of priorities. This involves organising meetings and events for both internal and external parties
- Managing incoming communication (email, voicemail and telephone calls) and ensuring that all mail and enquiries are processed in an accurate, professional and timely manner
- Assisting with compiling information, document and presentation creation for professional internal/external seminars
- Managing Holiday Chart
- Organising monthly team meetings to include preparing agenda, documentation and minute taking
- Managing internal database ensuring it is kept up to date
- Provide suggestions to improve and streamline individual/team processes and procedures and implement as advisedPreparation and distribution of paperwork for relevant meetings
- Typing and proof reading of all outgoing emails, correspondence and documents
- Meet and greet clients/colleagues, including organising meeting rooms, catering and equipment as necessary
- Preparing, typing, amending, formatting presentations and reports
- Preparing, assisting in research, typing, amending, formatting pitch documents and materials
- Invoicing and disbursements
- Membership management of various internal Boards and Groups as well as external professional clubs and associations. Assisting with internal Board projects and tasks
KEY SKILLS
- Excellent spelling, grammar and telephone manner, including good command of written/verbal English
- Good interpersonal skills
- Understands and appreciates the importance of using discretion
- Ideally has had experience in, or understanding of, the property sector
- Be “one step ahead” - anticipating what is next, knowing the diary inside out and what the deadlines are
- Excellent IT skills, especially Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Typing skills including audio dictation at an advanced level
- Exceptional organisational and multi task skills and attention to detail
- Ability to work to deadlines, being flexible and proactive
- Ability to prioritise and work on own initiative
- Ability to identify potential and/or immediate problems and solve this quickly and efficiently
PERSON SPECIFICATION
- Professional, approachable and mature demeanour
- Ability to form professional relationships with colleagues and clients at all levels of seniority
- Outgoing, confident and assertive but not arrogant
- Diligent and has common sense approach to tasks undertaken
- Calm under pressure
http://www.gumtree.com/p/jobs/personal-assistant-leading-commercial-real-estate-co-perm-29k/79996446
If you believe you have the skills and experience for this role, please send your CV to us
